Saturday, 9 June 2018

Upcoming Events

Shear Magic Masterton Masters 2018 Half Hour Postal Swim:  1st June to 31st July.  Entry Form and Split Time Sheet

Levin Swim Meeting: Levin Masters are holding their Annual Fun Swim meet on Saturday 16 June
2018 at the Levin Aquatic Centre.  Entry Form

Starship Swimathon - Saturday 23rd June 2018 – AUT Millenium

Instructions for registering into the 2018 Swimathon for Starship:

1. Fill out the google form here https://goo.gl/forms/NJmrG3cJhUMnX39A3
2. Visit http://bit.ly/swimathon-starship and click 'Join Team'
3. Register yourself or log in if you have an existing 'Everyday Hero' account
4. Click the 'Share' button to share with friends, family and colleagues
If you would also like a printed sponsorship form click this link http://attachedfiles.aunz.s3.amazonaws.com/28933/SwimathonSponsorship1.pdf

2018 - 35th Masterton Shear Magic Sheep Dip Carnival - 4 August, Trust House Pool, Masterton.  Entry Form

Taupo Masters Swimming Spring Fling:  22 - 23 September 2018.

The South Island Masters Games 2018 are in Timaru this year, with the swimming events on Saturday, 6th October 2018.  For more info http://www.simasters.com/swimming.html

North Island Masters Short Course Championships 2018: Whakatane Masters Swimming
will be hosting the event on 12th - 13th October.

NZMS AGM 25 May 2018

MAIN POINTS OF THE AGM:


- PRESENT

President: John Fisher (WK1)
Secretary/Treasurer: Mike Bodger (WH2)
Northern Region: Jan Fulton (RK1)
District Region: Matheus Ferro Ribeiro (KT2)
Southern Region: Steve Clarke (DN5)
National Recorder: Jan O’Donnell (NS1)
IT Officer: Liz Davidson (NS1)
Open Water Swimming: Mike Bodger (WH2)

- APOLOGIES - Andrew Gabites (Webmaster), Lesley Parkin (Swimming Officer), Warren Gilbertson (Vice President), Liesl Ploos Van Amstel (Masterscrawl Editor), Marco Cecioni (RM4)

- DECEASED MEMBERS: Les O’Donnell (NS1), Adrian Anderson (KT2)

- THE MINUTES of the 44th Annual General Meeting held on Thursday 20th April 2017 were presented to the meeting and then accepted as a true and correct record.

- BUSINESS ARISING FROM THE 2017 MINUTES
: NZ Masters Swimming will no longer sanction the swimming events at the NZ Masters Games held in Whanganui but will continue to sanction the swimming events when held in Dunedin. Roskill Masters would like to host more events but pool time at the Cameron Pool is limited. NZMS swimmers are eligible to set NZ Masters Swimming records after residing in New Zealand for six months.

- MEMBERSHIP FEES FOR 2018 - No increase in fees

- ALLOWANCES AND HONORARIA - These were approved by the meeting and the only change was for the Computer Officer.


- APPOINTMENTS - The current officer’s positions were endorsed.

National Secretary/Treasurer – Mike Bodger
Webmaster - Andrew Gabites
Swimming Officer – Lesley Parkin
National Recorder – vacant
Computer/IT Officer – Liz Davidson
Masterscrawl Editor – Liesl Ploos Van Amstel
Openwater Swimming Officer – Mike Bodger

NZMS also pays an annual fee of $200 to Aquatics New Zealand, who oversees all aquatic divisions in New Zealand. Our representative from Masters Swimming is Roger Eagles (FV5) and Roger will continue in this role for 2018

- SWIMMER OF THE YEAR 2017
 - Swimmer of the Year: Julie Gunthorp (NS1) who swims in the female 70-74 years age group

- NZMS CHAMPIONSHIPS: HOSTING 2018
South Island Short Course 2018 – Ashburton
North Island Short Course 2018 – Whakatane

- OTHER BUSINESS - Postal Swims. These are poorly supported and Masterton Masters Club would like to administer them. The meeting agreed to this proposal. 

Constitution: The contents of the document were discussed, and changes have been made regarding the new calendar year. The amended document will be added to the Information Manual.


REPORTS:
Minutes AGM April 2018
Financial Report - Mike Bodger
Computer Officers Report  Liz Davidson
Webmaster's Report - Andrew Gabites
Editor's Report - Liesl Ploos van Amstel
Swimming Officer's Report - Lesley Parkin
National Recorder Report - Jan O'Donnell
Trophy Officer's Report - Lesley Parkin

President’s Report, 2018 AGM

With the World Masters Games being held in Auckland, 2017 was always going to be a great year for Masters Swimming in NZ. The games themselves were exceptionally well run, and the swimming events in particular were well attended and exciting. For me, the highlight was witnessing Ian Gunthorp anchoring the North Shore relay and clawing back a 25m deficit to win gold with the last stroke.

Since the games, interest in Masters Swimming has been sustained – membership and participation at meets continues to be strong.
The Ashburton club once again hosted a very well organised SISCC and they are prepared to repeat the process this year. It would be great if another South Island Club could be persuaded to host an event next year.
Waitakere did an outstanding job of NISCC in Auckland. Despite losing the Friday night session to a bio-hazard, they were able to cram the entire programme into the Saturday without losing any events.

With no club offering to host a 2017 long course competition , Whakatane stepped up and ran a short course Nationals. Many thanks to Mike and the Whakatane club for doing this.

Mt Roskill also held their annual sanctioned meet.

The organisation remains in a strong financial position.
Last year our focus was on moving the membership onto the Swimming NZ database.

Our IT officer, Liz Davidson has worked very hard to make the transformation as seamless as possible. This has made online entries to our meets possible and streamlined the process for the swimmers, the host clubs and the National Body.

Very shortly we will be using the system to automate the membership renewal process.

In 2018 we will be concentrating on fully implementing the new system and further exploring the potential it offers in improved member experience and reduced administration for club secretaries.

The number of FaceBook followers is rapidly approaching 1000, and subscribers to the MasterScrawl blog has increased.
We continue to have a good relationship with Swimming NZ and once again have been invited to their annual awards ceremony to present the Masters Swimmer of the Year.

Once again I extend sincere and grateful thanks go to office bearers, Mike Bodger (National Secretary), Warren Gilbertson (Vice President), Andrew Gabites (Webmaster), Jan O’Donnell (National Recorder), Lesley Parkin (Swimming & Trophies Officer) and Liz Davidson (IT Officer).

I’m fully aware of the amount of time you all invest in NZMS and I genuinely appreciate your support.

NZMS is grateful that Jan O’Donnell has generously offered to continue in the role of National Recorder.

We are also indebted to Roger Eagles who has continued with his representation of NZMS on the FINA Masters Committee and in Aquatics NZ, which he chairs.
NZMS is very lucky to have the continued support of these dedicated and enthusiastic volunteers.

NZ Masters Swimming remains healthy largely due to the skills and hard work of these volunteers.

We desperately require more volunteers; it’s disappointing that not all regions are represented by a delegate at the AGM.
Once again, it’s been an honour to have represented you as president.


John Fisher

President 2017-2018

Secretary/Treasurer’s Report to NZMS AGM, 25th May 2018

The financial review for 2017 was prepared by Carolyn Franklin of EBA Ltd, Rotorua and a copy of the review is included. 

The 2017 financial review will be placed on the NZ Charities Commission website www.charities.govt.nz

For many years NZ Masters Swimming has managed its own Membership database (Access). This year our membership was incorporated into the Swimming NZ database and new profiles for all 2017 financial swimmers were created. This resulted in the NZMS membership year ending 31st December changing to 30th June in line with Swimming NZ. All financial swimmers for 2017 and new swimmers from 1st January 2018 have received free membership in NZMS until 30th June 2018. Every swimmer is now able to access and edit their own profile through “My Page” on the Swimming NZ website. The National Secretary and IT officer (Liz Davidson) have access to all swimmer’s profiles. For the first time in NZMS, swimmers have been able to enter Masters Swimming events on line and this happened for the North Island Short Course Championships in Auckland and the National Short Course Championships in Whakatane (some entries were also sent by post or email). With increasing swimmer’s confidence, we hope that online entries will become standard. John Fisher and Liz Davidson have been instrumental in bringing this new facility to NZMS.

Revenue for 2017 came mainly from subscriptions. Subscriptions were paid by cheques or by direct credit into the NZMS account by club secretaries/treasurers. On line entry fees to meetings were transferred by direct credit by Swimming NZ into the NZ Masters swimming account. These fees were subsequently transferred to the accounts of hosting clubs. This year sanction fees and medal costs were waived for our Masters events; South Island SC, North Island SC and National SC. The hosting of Masters Swimming events remains problematic with very few club offering to host meetings. From experience, once a Masters club has established a good working relationship with their local Swimming club and Aquatic Centre, hosting a meeting is rewarding. 

The 2017 review is comprehensive, but I have summarized the main figures as follow:

1) Total revenue was $43,548, cost of sales was $5,314 and the total income was $39,250

2) Total expenses were $36,115

3) Therefore, the net surplus was $3,095

4) Equity at start of year was $70,605; equity at end of year was $73,700

5) Total current assets are $76,117; total current liabilities are $2,417; therefore, net assets are $73,700

NZMS operates a cheque account for the day to day income and expenses transactions, a Fast Saver savings account and a Savings Plus account.

On January 1st 2017 the cheque account balance was $27,276.44 and on January 1st 2018 the balance was $23,396.29 

On January 1st 2017 the Savings Plus account balance was $42,365.24 and on January 1st 2018 the balance was $43,380.31

On January 1st 2017 the Fast Saver account balance was $676.40 and on January 1st 2018 the balance was $677.23

In 2017 there were 673 memberships (710 in 2016) but since the 6 months of free membership until 30th June 2018, the membership has increased to 782 to date. The Northern Region (1) had 479 members, the District Region had 92 members, the Central Region had 38 members, the Capital Region had 77 members and the Southern Region had 96 members. The Northern Region, which includes Auckland and Northland accounts for 61% of the membership. Roskill Masters has 101 registered members, followed by North Shore Masters, 83, South City Masters, 72, Manukau Masters, 53 and Waitakere City Masters with 44. Swim360, another Auckland based club, was formed last year and has been very active in recruiting new members and now has 40 registered swimmers. The South Island contribution to members of Masters Swimming is disappointing and this is reflected in the reluctance of South Island clubs, except Ashburton Masters, to host sanctioned swimming events. 

The monthly newsletter reaches all registered swimmers by MailChimp and we are pleased to advertise any other swimming events that involve the participation of Masters swimmers, namely, the Auckland Central Masters Openwater swims, the Ocean Swims Series, Hamilton 5 Bridges swim and the Flannagan Cup event in New Plymouth. The sanctioned pool meetings included the North Island (Waitakere City Masters) and South Island Short Course (Ashburton Masters) events, The National Long Course event (Whakatane Masters) and the World Masters Games in Auckland.

Thank you to members of the executive, John Fisher and Warren Gilbertson. And thank you to Andrew Gabites, Lesley Parkin, Liz Davidson, Jan O’Donnell and Liesl Ploos Van Amstel for their roles as NZMS officers and their respective services during the year. 


Mike Bodger

Secretary/Treasurer